Summer Workshop on the Dynamic Brain

Summer Workshop on the Dynamic Brain: Information for Participants

2022 Summer Workshop on the Dynamic Brain

Information for workshop participants

We are looking forward to hosting you at the 2022 Summer Workshop on the Dynamic Brain. If you have any additional questions not covered by the information on this page and the main workshop pages, please contact dynamicbrain@alleninstitute.org.

This page is continuously updated with current information. Latest update: August 16, 2022.

Schedule     Travel     Facilities     Software     Packing list

2022 Covid protocols

Vaccines: The Allen Institute and Friday Harbor Labs require that all workshop participants must be fully vaccinated with any approved vaccine (two weeks after the final dose). You will receive a link by email to attest to your vaccine status. You do not need to upload proof of vaccination.

Testing: All workshop participants must complete a Covid test within 36 hours before arrival. Participants do not have to submit proof of test. If you test positive, please do not travel and contact dynamicbrain@alleninstitute.org to let us know.

Participants will also test within 36 hours before departure, and for all students and for those instructors staying longer than one week, after 7 days. We will provide antigen tests on site; we encourage you to bring your own tests if you have them.

Masking and social distancing: All participants will be required to wear masks during lectures in the Commons. Masks are strongly recommended at all other times. Practice social distancing whenever possible. FHL also requires that residents do not eat in restaurants in town; takeout and grocery runs are acceptable.

In the event of an infection: If a participant develops symptoms, they should remain isolated in their bedroom and contact the course organizers on site for further instructions. We will follow FHL’s quarantine procedures (see page 14). All participants have been assigned an individual bedroom in order to facilitate social distancing and, if necessary, quarantine.

Participants will be asked to follow additional infection control protocols as directed.

Schedule

The 2022 course will follow a similar schedule to the 2021 course. Guest speakers and specific talks will vary, but the general schedule remains the same. Week 1 mostly consists of lectures and hands-on tutorials. At the end of week 1, students will choose their project groups and topics. Week 2 includes more lectures and work on the projects, supported by instructors and TAs. Please see the course GitHub for the most up to date schedule.

2021 Schedule

August 20-21, optional bootcamp: The optional pre-workshop bootcamp runs from 9am-6pm on Saturday, August 20, and 9am-noon on Sunday, August 21. The bootcamp will be held at the eScience Data Studio at the University of Washington on Saturday and at the Allen Institute on Sunday (see directions below).

If you are not participating in the bootcamp but have arrived in Seattle by Saturday evening, or live in Seattle, you are invited to attend dinner on Saturday. Please email dynamicbrain@alleninstitute.org to RSVP.

August 21, depart for Friday Harbor: All students and staff must be at the bus departure at the Allen Institute by 12:45pm on Sunday, August 22. The bus will depart at 1:30pm. Bus passengers will ride the 4:40pm ferry from Anacortes to Friday Harbor.

Travel

You are responsible for arranging transportation to the University of Washington dorms, if you are staying there on the nights of August 19 and/or 20, or to the bus pickup point on August 20 if not.

If you have requested housing at UW on August 19, August 20, and/or September 4, you will check in at Willow Hall. Follow the directions in your email for check in procedures. Check out time is 11am.

The workshop provides transportation from Seattle to Friday Harbor. The bus from Seattle will depart from the Allen Institute to the Anacortes ferry terminal at 1:30pm on August 21. We will provide ferry tickets.

At the end of the workshop, the bus will return to Seattle by 3pm. You are responsible for arranging transportation back to the airport.

Airport to the University of Washington dorms: A cab or rideshare from the airport typically costs $45-50 and takes about 30 minutes at off-peak hours. The Link light rail travels directly from the airport to the University District station and takes about an hour. (Note that you are looking for the University District station, not the University of Washington station located at the stadium or the University Street station located downtown.) From the University District station, follow directions here to Willow Hall.

eScience Data Studio at the University of Washington (Saturday bootcamp): on the 6th floor of the Physics/Astronomy Tower at 3910 15th Ave NE, Seattle, WA 98195. Follow directions from Willow Hall here. The building is locked on the weekend, follow signs to enter.

University of Washington dorms to Allen Institute: A cab or rideshare takes about 15 minutes and typically costs ~$25. Use Lyft code SWDB2022 (available Sunday 8/21 only) for a free ride from UW to the Allen Institute. Alternatively, Metro bus route 70 travels from NE 43rd and 15th, about 3 blocks from the dorms, to about 4 blocks from the Allen Institute. It takes about 35 minutes including walking time and costs $2.75. Follow directions here.

Allen Institute (Sunday bootcamp and bus to Anacortes departure): 615 Westlake Ave N, Seattle, WA, 98109. Note that the loading zone is on the north side of the building on Roy St. Enter at the front door at the corner of Westlake and Roy/Valley and follow signs to the 2nd floor. If you are only taking the bus and not participating in bootcamp, you will be able to wait in the lobby.

Workshop facilities

At Friday Harbor Labs, most lectures are held in the Commons, students stay in the dorms, instructors/TAs/guest speakers stay in cottages and apartments, and meals are held in the dining hall. The dining hall and Commons both have patio spaces and indoor areas are well ventilated. FHL is about one mile on flat roads from the town of Friday Harbor.

Breakfast, lunch, and dinner are provided by FHL on weekdays; brunch and dinner are provided on weekends. FHL will accomodate all requested dietary restrictions. Students are responsible for their own snacks.

To request fresh linens and towels, email Lee Ann at walchl@uw.edu by Thursday afternoon with a list of the specific new linens you need. The linens will be stacked in the laundry room on Friday morning and labeled with your name. New linens are only available on Friday mornings. The laundry room is accessible for student laundry 24/7.

If you are departing before the end of the workshop (i.e. instructors, TAs), on the morning of your departure, please take out your garbage and take all sheets and towels to the laundry room. Please make sure that you are not in your unit from 9-10am for housekeeping to deliver linens for the next occupant, but you can leave your bags there until you leave.

See more facility info

As of July 2022, Covid safety procedures on site at FHL include:

  • All workshop participants will be vaccinated.

  • Workshop participants will be asked to wear a mask in the Commons lecture space at all times, and in other locations when directed.

  • Outdoor spaces for group work will be available.

  • All participants will be housed in single bedrooms (at FHL and, for those who stay any nights in Seattle, in the UW dorms).

  • Custodial staff do not enter or clean occupied rooms. Cleaning supplies are available. Linen exchange is contactless.

  • Additional requirements or guidelines may be instituted at any time.

For information on FHL's travel-related Covid requirements, please see FHL's Before and Upon Arrival Information. Do not complete FHL's vaccine attestation form - the RedCap survey administered by the Allen Institute is being used instead of this form.

Software and code

The workshop uses Slack, GitHub, and Python as our primary software tools. In your RSVP survey you provided us with your Slack and GitHub email addresses and you will receive invitations to join both spaces in advance of the workshop.

We strongly recommend downloading the Slack desktop and/or mobile app rather than using the web interface. On GitHub, we will add you as a collaborator to the workshop repository. Please follow the instructions on the Course Preparation page to set up Python on your machine before arriving. The course schedule will also be posted and updated on GitHub.

Suggested packing list

FHL is a rustic facility spread over multiple buildings with many outdoor spaces, and is located right on the water of Puget Sound. Weather in August is typically in the mid 70s F/mid 20s C during the day and low 50s F/low 10s C overnight. Rain is infrequent in August but it can be windy. Indoor spaces can get warm during the day, and both indoor and outdoor spaces are often cold at night. Recommended items to pack suggested by past participants and staff include:

  • Face masks (N95 masks will also protect against smoke - August is fire season)

  • Proof of vaccination

  • Thermometer

  • Flashlight

  • Travel mug (coffee and tea are available 24 hours)

  • Water bottle

  • Sunscreen

  • Sunglasses

  • Blanket or towel for sitting outside

  • Baseball cap

  • Bug spray

  • Shower shoes

  • Shower caddy (dorm-style bathrooms)

  • Power strip/splitter for dorm room (limited outlets in some rooms)

  • Fleece jacket/sweatshirt

  • Waterproof jacket

  • Card or board games for down time

  • Activewear - many students run, do yoga, or even swim in Puget Sound during down time

FHL provides linens and towels for dorm rooms. Coin-operated laundry facilities are available 24/7 on site. The town of Friday Harbor is about one mile away and has a pharmacy, a grocery store, and small clothing stores. Due to Covid, FHL requests that visitors minimize trips into town.

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